Architectural BIM concept of the Audika office with tables, chairs, lights and a foliage canopy

ECOFFICES / DESIGN & BUILD / WARSAW · SINCE 2016

We design and deliverOffices that workfor business.

Office design and interior planning, followed by fit-out and turnkey delivery. We also refurbish occupied offices, adapt previous tenants’ spaces and renew worn finishes. Design, technical coordination and construction follow one agreed scope.

Let’s discuss your projectExplore our projects
01 / 09Scale demonstrated by projects

Behind every space,
real experience.

47 000 m²

of space analysed, designed and delivered

2016

the start of Ecoffices

130+

budget options and CAPEX scenarios

80+

capacity studies and office layout scenarios

40+

investment scenarios analysed for clients

Selected buildings where we have workedWarsaw · 7 buildings
Q22 office tower in Warsaw
Q22
Warsaw Trade Tower in Warsaw
Warsaw Trade Tower
Warsaw Financial Center in Warsaw
Warsaw Financial Center
Warta Tower in Warsaw
Warta Tower
Moje Miejsce in Warsaw
Moje Miejsce
Bliski Centrum in Warsaw
Bliski Centrum
Nordic Park in Warsaw
Nordic Park
02 / 09Ideas that became places

Completed offices.
Challenges resolved.

We present each project through its starting point, the decisions involved and the outcome. The portfolio shows how the Ecoffices process creates functional, coordinated spaces that are ready to use.

Demant conference area with armchairs
Design and constructionDemant
PROJECT

Demant

An office and conference centre delivered through one process.

Transforming an occupied open-plan office into a conference centre, with separate functions, acoustic control, adapted services and phased work across two floors.

Floor area
810 m²
Location
Q22, Warsaw
Delivery model
phased modernisation
  • Office kept operational
  • BMS integrated
  • Movable walls
  • Phases completed
Read the case study
Project insight

Changing functions in an occupied office calls for joint planning of architecture, services and phases. At Demant, conference and buffet areas, movable walls, BMS and fire protection systems were important.

The outcome depended on connecting the new functions with the existing building and continued office operation.

The scope also included a voice alarm system (DSO).

Vision RT office space
Demonstration spaceVision RT
PROJECT

Vision RT

Demonstration and open-plan areas designed for work and presentations.

Construction of a specialist ceiling support structure for laser measurement and research equipment.

Floor area
350 m²
Location
Mokotów
  • Technology integrated
  • Repeat commission
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Project insight

In a demonstration space, specialist equipment is a design requirement, not an addition at the end of construction. The support structure for laser equipment influences the ceiling and technical coordination.

This illustrates why room use needs to connect with documentation and construction from the beginning.

Audika office reception
New officeAudika
PROJECT

Audika

Open-plan space and an office concept tailored to the team’s work.

Adapting a previous tenant’s office for on-site work, training, meetings and a full range of support facilities.

Floor area
500 m²
Workstations
approx. 25 people
Training
approx. 60 people
  • Rooms can be combined
  • HVAC adapted
  • Switchable LCD film
Explore the project
Project insight

The previous tenant’s office needed to support several uses: daily work, training and meetings. Combinable rooms, HVAC changes and switchable LCD film demonstrate the link between function, services and equipment. Adaptation involved more than updating the appearance of the existing interior.

The project also included office furniture.

Oticon reception in the Q22 office tower
Class A office buildingOticon / Q22
PROJECT

Oticon / Q22

Reception and open-plan space to a Class A standard.

Designing a new reception area and adapting electrical, HVAC and security systems to the new way of working.

Floor area
550 m²
Location
City centre
Risk area
building management
  • HVAC adapted
  • Scope completed
  • Handover completed
Explore the project
Project insight

Reception in a Class A tower connects the company’s identity with technical requirements. The new working layout required changes to power, HVAC and security systems. The entrance design needed coordination with building procedures and handover so the visual result also worked in daily use.

OSGE executive area in Warsaw
Executive areaOSGE
PROJECT

OSGE

Executive accommodation with greater emphasis on detail, acoustics and technology.

Converting part of an open-plan office into an executive area, with acoustic, cooling and ventilation control and integration of new heat pumps with the BMS.

Private offices
5 executive offices
Meeting rooms
16 + 8 people
Risk area
heat pumps
  • BMS integrated
  • Acoustic protection
Explore the project
Project insight

The executive area combined private offices and meeting rooms with acoustic comfort and control of internal conditions. New heat pumps were integrated with the BMS.

The project shows that a prestigious office standard depends on materials and details as well as services that are not visible in a photograph.

The executive area also included a reception and solutions to reduce the acoustic impact of equipment.

Symonides open-plan office with greenery above workstations
Compact floor areaSymonides
PROJECT

Symonides

A boutique office where every square metre had to count.

Delivering a compact office from shell condition, making full use of the available space while maintaining control of the process.

Floor area
150 m²
Location
Włochy
Delivery model
space planning
  • Efficient layout
  • Office ready
Explore the project
Project insight

In a compact office, layout decisions have a particularly strong effect on usability. Starting from shell condition allowed function to be coordinated with services and finishes.

The aim was to use the available space fully while preserving the finished office’s coherent character and control of the overall process.

Eurozet office before modernisation
Eurozet office after modernisation
BeforeAfter
Before and afterEurozet
PROJECT

Eurozet

Modernisation in a live workplace.

Enabling modernisation through cost optimisation of the design and delivering the work while the radio stations continued operating.

Floor area
3 600 m²
Budget unlocked
approx. PLN 1.5 million
Savings
approx. PLN 40,000
  • Broadcasting uninterrupted
  • Services rebuilt
  • Phases delivered
Explore the project
Project insight

Modernising a radio group’s headquarters required work alongside uninterrupted operations. Cost optimisation of the design helped enable the investment, and construction was phased. Lighting modernisation was another important element. The project connects budget, the way work is delivered and subsequent office operation.

The LED lighting upgrade helped reduce energy costs.

Our full portfolio includes projects from 150 to 3,600 m², Class A office buildings, modernisation of occupied workplaces and executive areas.

Explore all projects
03 / 09Six services. One coherent process.

Every office has
its own starting point.

From choosing a space to a new or transformed office. Select the scope that matches the stage of your investment.

Coordination of office technical designs
From the first sketch.

Office design

Space planning, concept design and construction documentation prepared for technical coordination and subsequent office delivery, without ad hoc changes.

Explore this service
Office space in shell and core condition
To a fully operational workplace.

Office fit-out

Preparing a new space for work: construction, building services, finishes, furnishings, coordination and handover managed within one programme.

Explore this service
Office under construction from shell condition
Our design. Our construction team.

General contracting

We manage construction within Design & Build, taking responsibility for scope, programme, specialist coordination, workmanship, building procedures and handover of the completed space.

Explore this service
Open meeting area with armchairs
A new standard for an existing office.

Office modernisation

Transforming an occupied workplace by assessing opportunities for reuse, phasing construction and limiting disruption to the team.

Explore this service
Office in Wola after modernisation
Space tailored to your needs.

Office space adaptation

A previous tenant’s office for a new team. An assessment and test fit establish what can stay, what needs adapting and what must be built anew.

Explore this service
Open-plan office after renovation
Good design changes everything.

Office refurbishment

Renew worn finishes, carry out repairs and restore technical performance. The office layout largely stays in place, with a defined design scope and handover.

Explore this service

Design packages and delivery standards

A scope matched
to the decision.

Function, interior character and documentation develop within one process, alongside the budget and construction standard.

Design packagesFit-out packagesModernisation packagesRenovation packages

Function. Concept. Documentation.

From testing the layout to documentation for our own delivery. Choose the design scope to match your decision stage.

Floor plan with evacuation coordination on a black background

Function and layout

Eco Layout — approx. 9–30PLN/m² net

A functional design and at least two layout options help assess whether the space meets the team’s needs.

Scope and assumptions

The level of development is tailored to the floor area, functional brief and stage of the investment decision.

Office interior design visualisation

Concept for selected zones

Eco Vision — approx. 120PLN/m² net

The visual direction for reception, kitchens, meeting rooms, work areas, breakout spaces or executive accommodation.

Scope and assumptions

The scope covers the parts of the office that require a bespoke approach to materials, detailing and the character of the interior.

Eco Vision covers selected office zones, so their area can be specified independently of the total floor area.

Technical design coordination at a table

Detailed design

Eco Blueprint — from approx. 190PLN/m² net

A design that prepares architectural and technical solutions for coordination, costing, approvals and construction.

Scope and assumptions

The level of documentation depends on the complexity of building services, the interior specification and the building manager’s requirements.

Eco Blueprint is developed as part of Design & Build, linked to our own project delivery.

Indicative design rates depend on floor area and scope. Eco Vision applies to selected zones, not automatically the whole office. Eco Blueprint is part of Design & Build. Scope and fees are agreed before design begins.

Explore design packages ↗

A new space ready for work.

Three office fit-out standards, from a practical scope to bespoke detailing and furniture.

Office fit-out — interior from an Ecoffices project

Practical specification

Eco Start — from 2,260PLN/m² net

Solutions for companies that need efficient, practical preparation of their space without overinvestment.

Scope and assumptions

The scope, material specification and building services are agreed alongside the design and budget.

Open-plan office space

Team comfort

Eco Flow — from 3,080PLN/m² net

A standard for modern offices that need to work effectively, support their teams and retain a consistent character.

Scope and assumptions

Function, acoustics and furnishings are coordinated with building services and the team’s needs.

Office lounge area

Bespoke detail

Eco Signature — from 5,200PLN/m² net

Solutions for reception, executive rooms and spaces where the quality of detail matters to the brand and the business.

Scope and assumptions

The specification for client-facing spaces develops through design, from materials to bespoke joinery and technical solutions.

Starting rates provide an initial comparison of specifications. The final budget depends on floor area, existing condition, design, building services and agreed furnishings.

Explore fit-out standards ↗

New possibilities in an existing office.

An audit establishes what to retain, adapt or redesign. The scope changes how the office functions and performs.

Office interior after fit-out works

Local adjustments

Eco Adapt — 1,380PLN/m² net

indicative model value

Functional adjustments with a high level of retention of the existing office.

Scope and assumptions

Where the layout and building services largely meet requirements, the design focuses on selected zones, finishes and local services changes. An audit confirms which elements can be reused.

Interior of a Warsaw company office

Reconfigured zones

Eco Refit — 2,090PLN/m² net

indicative model value

A new layout for selected zones and local technical changes.

Scope and assumptions

The design combines reconfigured zones with acoustics and adjustments to HVAC, electrical and IT/AV systems. Selected existing elements may be retained after checking their condition.

Refreshed office interior after rebranding

Extensive transformation

Eco Transform — 4,050PLN/m² net

indicative model value

A transformation of the office layout, building services and specification.

Scope and assumptions

A deeper transformation coordinates architecture, HVAC, electrical systems, acoustics, lighting, IT/AV and furniture. The audit and design establish the extent of the changes.

Indicative model values, not a quotation for a specific property. The final budget follows the audit, design and confirmation of delivery scope.

Explore modernisation packages ↗

Renewing the interior specification.

Packages organise the renewal and restoration of finishes. We bring the refurbishment plan, material selection and delivery into one process.

Office refurbishment — interior from an Ecoffices project

Refresh

Eco Refresh — 940PLN/m² net

base model · 2026

Refreshing finishes: painting, local repairs, carpet and skirting, selected ceiling tiles, and basic electrical and lighting repairs.

Scope and assumptions

Work primarily addresses worn finishes and minor repairs. Substrate condition, room access and phasing are agreed before delivery.

Eurozet office after modernisation

Restore

Eco Restore — 1,480PLN/m² net

base model · 2026

Wider restoration: more ceiling work and repairs, carpet, local electrical adjustments, lighting improvements and dismantling.

Scope and assumptions

The restoration scope requires coordinated planning of ceilings, finishes and local services work. Design and scheduling establish the sequence.

Office space adaptation — interior from an Ecoffices project

Higher specification

Eco Upgrade — 2,760PLN/m² net

base model · 2026

A higher specification: better materials, more new luminaires, ceiling reorganisation, wider electrical adjustments and selected furnishings.

Scope and assumptions

Materials, lighting and furniture are selected as a coherent interior specification. Design details and working conditions determine the final budget.

Base models published for 2026, not a quotation for a specific property. Design, additional furniture, ceiling options and phasing require separate definition.

Explore renovation packages ↗
Compare the six service scopes +

Which scope matches your situation?

The service names describe different starting points. The underlying model is shared: analysis and design lead to coordinated construction. Here is where to begin the conversation.

Design · when you need a clear direction

Choose office design when you need to validate a layout, define the interior character and prepare solutions for construction. We start with function, then develop the concept and documentation to match the investment stage. Construction design connects architecture with services and building requirements. This is the right starting point when the decision needs a coherent view of space, scope and cost, and subsequent delivery must follow agreed assumptions.

Explore the service scope ↗
Fit-out · when a new workplace is taking shape

Fit-out prepares premises for a particular team to use. The starting condition matters because it helps determine the construction scope, services and furnishings. Design, budget, logistics, deliveries and handover should be considered together. The discussion is therefore about more than appearance: it covers what needs to be designed, approved and built to make the space ready for work at the expected standard.

Explore the service scope ↗
General contracting · when design moves onto site

At Ecoffices, general contracting develops the Design & Build model. We connect construction by our team with design, technical coordination and budget control. This covers site organisation, specialist trades, deliveries, quality and handover requirements. The priority is consistent accountability from agreed assumptions to the completed space. Decisions made on site can therefore be assessed against the office’s function and documentation, rather than in isolation from the investment’s purpose.

Explore the service scope ↗
Modernisation · when a working office needs to change

Modernisation concerns an existing space and how it is used. It may involve changing zones, improving comfort, upgrading services or refreshing the standard. First, it is worth identifying what can be retained and reused and what needs rebuilding. If the team remains on site, phasing, room access and disruption become central considerations. The design and construction scope should address the office’s actual problems rather than focus solely on replacing materials.

Explore the service scope ↗
Adaptation · when space must serve a different team

Adaptation aligns existing premises with a new functional brief. A previous tenant’s office may look ready while still needing changes to its layout, meeting rooms, services or support facilities. We assess the space against user numbers and working patterns. Reuse can form part of the solution, but the suitability of existing elements needs review. The aim is a coherent workplace for a specific organisation, with the building’s engineering and the budget taken into account.

Explore the service scope ↗
Refurbishment · when a planned transformation is needed

Office refurbishment is best approached as a planned change to function and standard. Its scope can combine finishes with services, a new layout and preparation for occupation. The starting point is an assessment of the existing space and desired outcome. Documentation resolves the solutions before work begins, while the programme identifies dependencies between trades. This allows the whole investment to be discussed, instead of making successive decisions only during strip-out and installation.

Explore the service scope ↗
Choose a first step for your situation +
YOUR STARTING POINT

Where is your
office project today?

Choose a situation. We will show you what to check first and how it connects to the rest of the project.

I am looking for an office

First, check whether the space can accommodate your team and functional brief. Start with the space, before the visual concept.

Before choosing premises, the biggest risks are unsuitable size, a poor functional fit and a lease decision made without assessing the budget.

FIRST STEPEco Layout + space capacity assessment
Explore the next step ↗
I have a lease offer

Before signing, check the cost of the decision, the functional fit and the space’s technical constraints.

The most expensive mistake at this stage can be choosing an office that does not work functionally or requires a larger budget than expected.

FIRST STEPSpace capacity + CAPEX + risk review
Explore the next step ↗
I have chosen the space

Now function, budget, design, building services, building requirements and the delivery programme need to come together.

Once the space has been chosen, functional, visual and technical decisions should be coordinated before delivery begins.

FIRST STEPEco Layout → Eco Vision → Eco Blueprint
Explore the next step ↗
I have a design concept

We develop the concept into coordinated technical documentation, an agreed scope and a delivery budget.

We check the concept against building services, building procedures and cost, then prepare technical documentation for our own Design & Build delivery.

FIRST STEPConcept review → technical design → delivery
Explore the next step ↗
I am changing an existing office

Modernisation requires an assessment of the workplace, reuse of existing furniture, phasing, building services and the impact on the working team.

The scope needs to be coordinated with technical documentation, existing services, a phased programme and a plan for keeping the office operational.

FIRST STEPOffice assessment → design → phased delivery
Explore the next step ↗
I need design and delivery

We coordinate technical design, scope, building services, the programme, building procedures and handover requirements within Design & Build.

Delivery is prepared alongside design. We resolve scope, technical interfaces and building procedures before work begins.

FIRST STEPTechnical design → coordinated programme → delivery
Explore the next step ↗
04 / 09From concept to construction by our team

Design & Build.
Decisions made together.

We bring space analysis, budgeting, design, technical coordination and construction into one process. Decisions are assessed for cost, programme and buildability before they reach the site.

A discussion around a table about office needs and space

Analysis

The right space. An informed decision.

We begin by matching team needs to the property’s possibilities and the budget. We check capacity, the functional brief and the direction of the decision before detailed design begins.

Conference room visualisation

Design

A design ready to become reality.

Function, materials and building services become one coordinated design. This makes it possible to review scope, cost and technical solutions before construction starts.

Office construction work with an open ceiling and exposed building services

Construction

The concept becomes a workplace.

The programme, trades and deliveries follow the same process as the design. This helps resolve clashes earlier, organise phases and reduce changes during construction.

Completed office space

Ready to work

An office ready for your team.

We check details, test building services and verify the delivered scope against the design. The space is then prepared for handover and everyday use.

How do we manage the four stages? +

What do we clarify before the next step?

Checkpoints in one process

Needs, space and budget

We begin with the functional brief: workstations, meeting rooms, focused-work areas, support facilities and how the office will be used. The layout must reflect the team’s actual work, rather than simply fit as many desks as possible.

A test-fit helps compare the space with expectations and identify constraints before a lease decision. In parallel, we clarify the condition of the premises, the initial scope and cost assumptions.

Discussions about interior standards therefore share a practical reference point: function, engineering and budget. The next stage starts with a design direction and a list of matters still requiring confirmation.

Concept, documentation and approvals

The interior concept develops the agreed space plan and establishes the character of reception, meeting rooms, work areas and shared spaces. Materials, lighting, furniture and acoustic solutions are assessed alongside technical requirements.

Construction documentation turns that direction into coordinated solutions that can be priced and prepared for the site. Building manager approvals relate to the specific property and scope of changes.

We review the links between architecture and services so construction follows a considered design. Delivery by our team remains part of the same process, making the quality of documentation directly relevant to cost, timing and the finished result.

Construction with coordinated dependencies

On site, we coordinate the programme, deliveries, specialist trades and the building’s organisational requirements. The sequence matters: partitions, services and finishes must leave the right opportunity for checks and testing.

In an occupied office, the scope and phases are planned around users’ work. Construction decisions are checked against documentation and budget assumptions.

A change to one element can involve several trades, so information must reach everyone responsible. The client receives a coherent picture of progress and decisions required, while the design team stays connected to the solutions being built.

Testing, inspections and readiness for work

Completion also means checking how the solutions work, resolving defects and organising handover documentation. Inspections relate to the agreed scope, building requirements and preparation for occupation.

Visible details matter, as do the services operating behind walls and above ceilings. The space should reflect the design and the team’s needs identified at the beginning.

One Design & Build process connects these stages: the brief does not stop at a concept presentation but leads to a finished office. That is why handover conditions are considered while the investment is being prepared.

What does Design & Build change? +
SEPARATE DESIGN AND DELIVERY

Cost becomes clear too late.

The architect designs, the contractor prices it afterwards, and the client discovers the consequences when changes are already expensive.

ECOFFICES / DESIGN & BUILD

CAPEX is part of the design from the start.

Space analysis, budget, technical requirements, approvals and delivery are managed as one process before decisions become costly.

In a fragmented process, the budget can become an outcome of design instead of a design constraint. In an integrated process, CAPEX informs the first decisions.

SEPARATE DESIGN AND DELIVERY

Time is lost in decision loops.

Separate stages create waiting: design waits for costing, costing waits for building services, building services wait for the landlord, and delivery waits for decisions.

ECOFFICES / DESIGN & BUILD

Decisions progress in parallel.

An integrated process shortens the loops between design, technical coordination and delivery because these areas are coordinated from the beginning.

Separate parties generate approvals, waiting and revisions. An integrated process shortens the loops between design, technical work and delivery.

SEPARATE DESIGN AND DELIVERY

Technical risks emerge too late.

A concept may look convincing yet require costly revisions after ventilation, building services, fire safety, acoustics or the building manager’s requirements are checked.

ECOFFICES / DESIGN & BUILD

Technical coordination is part of the process.

Building services, building requirements and technical constraints are checked early, before a concept becomes a delivery problem.

Ventilation, building services, fire safety, acoustics and building requirements should be checked from the start, rather than after the concept is complete.

SEPARATE DESIGN AND DELIVERY

Responsibility becomes fragmented.

With more independent parties, disputes over scope, building services, cost, programme and responsibility for decisions become more likely.

ECOFFICES / DESIGN & BUILD

One responsibility for design, cost and delivery.

Ecoffices combines the client’s brief, budget, design, technical work, delivery and handover in one process, reducing conflicts between participants.

More independent parties can mean more disputes about scope. An integrated process brings together responsibility for design, cost, technical coordination and delivery.

05 / 09Four modules. A better starting point.

See more.
Before you decide.

Space suitability, budget, total cost and environmental impact. The Ecoffices Decision Engine organises the assumptions before a project begins.

From assumptions to a reportTest-fit module preview · 18 s

Test-fit

Space suitability

Check office capacity, the functional brief and how well the floor area matches your team’s needs.

Open the module

CAPEX

Office delivery budget

Check the construction scope, services, furnishings and scale of the initial budget.

Discuss scope and budget

TCO

The total cost of the decision

Review the cost of your office over the lease term, taking the investment horizon into account.

Open the module

ESG

Environmental impact

Assess reuse of materials and furnishings and the effect of your decisions on CO₂e.

Open the module

Decision console

Change floor area, team size, standard and investment type. Test-fit, CAPEX, TCO and Carbon update from the Decision Engine’s server-side modules.

Delivery standard
Design package
Investment type
Indicative entry budgetloading…
—

The result is retrieved from the CAPEX module.

Test-fit—space suitability TCO—cost over the lease term Carbon—environmental impact
Break the budget into categories
Construction works—
Building services—
Technical systems—
Finishes—
Design—
Coordination and logistics—
Selected pathEco Layout
Open the full cost calculator

Tool results are indicative. We confirm the assumptions, budget and scope after reviewing the specific space.

How should you read a Decision Engine result?

A starting point for discussing a specific space

Test-fit · check suitability first

A test-fit result clarifies the relationship between floor area, the team and the functional brief. Desk count alone does not describe office quality: meeting rooms, circulation, support areas and spaces for different tasks also matter. When comparing premises, use the same assumptions about occupation. The difference then reflects the property rather than an accidentally altered brief. The analysis is a starting point for space planning and reviewing technical constraints; it does not replace an agreed design for the specific premises.

CAPEX · compare like-for-like scope

An office delivery budget depends on the design and construction scope. Building work, services, furniture, AV, documentation, logistics and contingency should be clearly separated. Two similar costs per square metre can cover different responsibilities or equipment. Before discussing price, establish the condition of the premises, the standard and the items provided by the building. Those assumptions help us discuss the budget for a specific project, identify dependencies and establish which information still needs confirmation.

TCO · consider the whole lease term

The initial office investment is only one part of the decision. TCO considers it alongside rent, service charges and operating costs over the chosen period. Space comparisons can therefore extend beyond rent or fit-out alone. The options need consistent assumptions about time, floor area and usage standards. The model helps organise the investment discussion; actual obligations and the scope of preparing the space still require review of the documents, lease proposal and organisation’s needs.

ESG and reuse · assess the actual element

Reuse can involve furniture, materials or building services. The decision should account for their condition, suitability for the new layout and intended office standard. Retaining an element needs a functional and technical rationale, rather than simply a wish to avoid a purchase. Environmental impact analysis helps reveal the consequences of different options. Design translates those assumptions into solutions, work sequencing and modernisation scope. A module result supports the decision but must be related to the actual premises.

06 / 09Space is a system of dependencies

One change.
Many dependencies.

A change to the office layout can affect ventilation, services, fire protection, acoustics, equipment, budget and programme. We reveal these dependencies before construction to reduce clashes and costly changes.

Meeting room within an office interior
One design decisionMeeting room

IMPACT LEVEL: HIGH

Adding a meeting room

Adding a meeting room is more than a change to partition layouts. It requires checks of ventilation, cooling, acoustics, AV/IT, detection, sprinklers and building approvals.

How we reduce risk

We check the impact on engineering, cost, programme and handover before the change reaches site.

Risks and level of impact

Underestimated CAPEX, services clashes, delayed approvals and inadequate acoustics.

MEP impact
high
CAPEX sensitivity
medium / high
Approval complexity
medium
Partition layout within an office interior
One design decisionMoving partitions

IMPACT LEVEL: HIGH

Moving partitions

Moving partitions can change detection zones and the positions of sprinklers, air outlets, luminaires and service routes.

How we reduce risk

We review partition changes against services, fire protection, cost and building procedures before the layout is approved.

Risks and level of impact

Services clashes, changes to fire protection zones, delayed building manager approval and revisions to documentation.

MEP impact
high
CAPEX sensitivity
medium
Approval complexity
high
New reception within an office interior
One design decisionNew reception

IMPACT LEVEL: MEDIUM / HIGH

New reception

Reception is more than a visual statement. It affects lighting, signage, AV, power, access routes, building procedures and handover.

How we reduce risk

We treat reception as the meeting point of brand, engineering, cost and building procedures.

Risks and level of impact

Underestimating detail, signage, lighting, power, building manager approval and workmanship.

MEP impact
medium
CAPEX sensitivity
high
Approval complexity
medium / high
Kitchenette within an office interior
One design decisionKitchenette

IMPACT LEVEL: HIGH

Kitchenette

A kitchenette involves water and drainage, ventilation, power, durable material selection and technical approvals.

How we reduce risk

We assess a kitchenette as a services and operational hub, rather than simply a set of cabinets.

Risks and level of impact

Underestimating connections, ventilation, electrical loads, materials and operational risks.

MEP impact
high
CAPEX sensitivity
high
Approval complexity
medium / high
Executive area within an office interior
One design decisionExecutive area

IMPACT LEVEL: HIGH

Executive area

An executive area requires a higher standard of detail, acoustics, light control, meeting technology and precision in construction.

How we reduce risk

We manage executive accommodation as an integrated exercise in design, engineering, workmanship and handover requirements.

Risks and level of impact

The high cost of detail, acoustics, AV, materials and quality corrections identified at handover.

MEP impact
medium / high
CAPEX sensitivity
high
Approval complexity
medium
Additional workstations within an office interior
One design decisionMore workstations

IMPACT LEVEL: SYSTEM-WIDE

More workstations

Additional workstations affect density, comfort, ventilation, power, data networks, acoustics and escape routes.

How we reduce risk

We combine space suitability, user comfort, services and budget so that adding desks does not lower the quality of the office.

Risks and level of impact

Overcrowding, reduced comfort, too few meeting rooms, insufficient ventilation and increased functional risk.

MEP impact
high
CAPEX sensitivity
medium
Approval complexity
medium
07 / 09Trust demonstrated through collaboration

What our clients say
about working with us.

Clients judge collaboration primarily by timeliness, communication, scope control and the ability to solve technical problems.

Client references translated from Polish.

We can confidently recommend Ecoffices as a reliable and trustworthy partner for investor supervision of fit-out work.

Echo Investment S.A.

Jacek SodelDirector
Scale / building
Moje Miejsce · 3000 m²
Location
Dziekońskiego Street, Warsaw
Scope
investor supervision / works coordination
The Ecoffices inspection team demonstrated strong capabilities in design optimisation, coordination of design and construction work, and technical expertise.

Griffin Premium RE

Grzegorz PodlasekMember of the Management Board
Scale / building
Nordic Park · 750 m²
Location
Herberta Street, Warsaw
Scope
investor supervision / technical coordination
Throughout our collaboration, the Ecoffices team proved to be a dependable, diligent and punctual adviser.

Eurozet Sp. z o.o.

Andrzej MatuszyńskiPresident of the Management Board
Scale / building
Bliski Centrum · 3600 m²
Location
Żurawia Street, Warsaw
Scope
modernisation / advisory / phasing
Ecoffices demonstrated creativity, technical expertise, diligence and timeliness.

ProService Finteco

Włodzimierz WojtusikOffice Manager
Scale / building
Park Rozwoju · 2500 m²
Location
Konstruktorska Street, Warsaw
Scope
interior layout design / technical coordination
Ecoffices managed communication diligently, investigated the issues reported and responded to the Client’s needs. As a result, the works were completed efficiently and on time.

Demant Technology Centre

Anna GronauAdministration Manager
Scale / building
Q22 · 810 m²
Location
Jana Pawła II Avenue, Warsaw
Scope
design / construction / coordination
The Ecoffices team stood out for its professional approach, precision and ability to adapt to our needs and expectations.

Vision RT Poland Sp. z o.o.

Agata BartoszewskaAdministration Specialist
Scale / building
Q22 · 300 m²
Location
Jana Pawła II Avenue, Warsaw
Scope
modernisation / space planning / training rooms
08 / 09Knowledge to support decisions

Good questions
lead to good offices.

We publish analyses and guides to help assess costs, technical risks and the consequences of decisions about office space.

A full library of resources on costs, engineering, design and office delivery.

Explore all insights

Costs, the market and delivery models

Terms that clarify the decision

A short guide to the Ecoffices methodology

Fit-out CAPEX
The investment required to prepare an office, covering construction, services, furniture, AV, design, logistics and contingency.
Office lease TCO
The total cost of an office decision over the lease term, including initial investment, rent, service charges, fit-out, design and operating costs.
Office test-fit
An analysis of whether an office space can accommodate the team, functional brief and required working standard.
Office reuse
Reusing existing elements, furniture or building services to reduce the cost, waste and carbon footprint of modernisation.
Design & Build
The Ecoffices delivery model connecting design, cost, technical coordination, approvals and construction within one accountable process.
Ecoffices Matrix
A model for analysing technical dependencies between a design decision and MEP, HVAC, fire protection, acoustics, AV/IT, CAPEX, programme and handover.

Your project could be next.

Ecoffices · Design & Build

Let’s talk
about your office.

Shared space with greenery in an office delivered by Ecoffices

From the first decision about space to a fully operational workplace. Tell us about your team, your needs and your planned timing.

+48 662 066 347[email protected]Let’s start your project

Ecoffices Sp. z o.o.
Obrzeżna 1B/21 · 02-691 Warsaw

Based in Warsaw. We analyse, design and deliver offices in Poland through Design & Build.

Let’s talk about your office

Share your brief.
Plan the next step.

Tell us about the space, your team’s needs and your target date. You can attach a floor plan or concept as a starting point for discussing design and delivery.

+48 662 066 347[email protected]
PDF, JPG or PNG, up to 5 MB.