Ecoffices delivers office refurbishment from surveys and design through alterations to the layout and building services, finishing works and handover. We establish the scope, budget and programme before work begins. As general contractor, we coordinate every trade included in the contract.
A lease renewal, a different way of working or an outdated specification can be a reason to assess the office as a whole. The refurbishment design brings user requirements together with the building’s technical condition. It defines what stays and what needs to change to achieve the intended layout and standard.
Inconsistent finishes, inadequate support spaces and piecemeal changes need a coordinated design. We define the specification for reception, work areas and meeting rooms, then establish the work required to deliver it.
Changing workstation numbers or adding private offices and meeting rooms affects more than partition positions. We coordinate the new layout with ventilation, cooling, lighting, power and circulation.
We check whether the equipment and services can support the refurbished office. The design distinguishes systems to retain, new installations and work that requires agreement with the building manager and service providers.
The estimate follows the intended changes to the office or an agreed zone, not a list of isolated tasks. Existing documentation, site surveys and user requirements allow us to develop comparable options.
We deliver construction, building services and finishing works from coordinated documentation. The scope can cover a new layout, replacement systems and a new interior specification. Each trade is included in the estimate, programme and inspection plan.
We carry out strip-out, new partitions, meeting rooms and private offices, and alterations to shared spaces. The design identifies retained elements, demolition boundaries, partition performance and connections to the existing structure.
Before partitions are built, we coordinate door openings, service penetrations, ceilings and floors. The resulting layout aligns with equipment positions and the function of each room.
We design and carry out service alterations required by the new layout and occupancy. These may include relocated or replacement equipment, ductwork and pipework, workstation power, structured cabling and lighting controls.
Changes to fire detection, sprinklers and the building management system (BMS) are coordinated to meet the requirements of the particular building. We define responsibility for connections, shutdowns, commissioning and testing. An existing installation is not an assumption that every system can remain unchanged.
We deliver suspended ceilings, exposed-service solutions and lighting suited to each room’s function. The ceiling plan brings together luminaires, air terminals, detectors and other equipment in one coordinated layout.
We account for clear height, acoustics and maintenance access. Service installations and inspections precede ceiling closure; luminaire positions are coordinated with workstations, meeting tables and circulation routes.
We install glazed and solid partitions and door sets to the project specification. For meeting rooms and private offices, we establish acoustic requirements for the complete enclosure, not just the glass or door leaf.
We coordinate ceiling and floor junctions, service penetrations and access control where included in the scope. Dimensions, divisions and construction details are approved before bespoke components are ordered.
The scope includes removal of existing layers, substrate preparation and new flooring to the zoning plan. Where a raised floor is present, we account for its condition, service routes and power outlet positions.
We specify solutions for the anticipated use, acoustic needs and cleaning arrangements. Different materials require coordinated levels and junctions with partitions, doors and fixed joinery. These tasks form one complete installation scope.
Refurbishing support spaces combines interior design with water, drainage, ventilation and equipment power. We coordinate connection points, joinery and equipment before new finishes are installed.
For kitchens, reception desks and other fixed joinery, we develop material specifications and fabrication details. Loose furniture, equipment and audiovisual systems are priced as clearly identified items, rather than assumed additions to the construction scope.
The refurbishment scope follows the intended design, not an assumption that everything needs replacing. We assess existing partitions, floors, ceilings and services. We compare the full cost of retaining them with a new solution, including performance, connections and ongoing operation.
We retain elements with verified condition and performance that suit the intended layout. The design defines their protection, connections to new work and access for maintenance.
We adapt existing solutions to new functions. Reconfiguring a meeting room may require changes to partitions, ventilation, power and lighting together. We price these dependencies as a coordinated scope.
Replacement is considered where the existing layout, performance or condition cannot meet the design brief. The scope covers removal, installation, integration and commissioning, not only the purchase of equipment and materials.
We resolve these issues during design, before they become site variations.
These examples show how design and construction can transform existing interiors. The before-and-after comparisons illustrate changes in the character of a space and its standard of finish.
Refurbishing an occupied office means planning construction alongside the way the business operates. Phasing depends on the layout, access to support spaces and the independence of building services. Before agreeing a programme, we establish which areas can remain occupied and which must close temporarily.
We define phase boundaries, transport routes and separation between construction and occupants. Workstation moves and access to meeting rooms and support spaces are agreed in advance. The client defines operational requirements; the contractor develops the construction arrangements.
Before starting: an available work area and an approved phasing plan.
Disruptive work and changes to live services take place in agreed windows. We coordinate the building’s service providers and IT support. The programme covers disconnection, testing and restoration as well as the installation work itself.
Before a shutdown: agreed scope, duration and responsibilities.
Handover of a phase includes completing the work, checking services, inspection and workstation preparation. We distinguish the responsibilities of Ecoffices, the client and IT support. Moving to the next zone depends on confirmed readiness of the preceding one.
Before reoccupation: an accepted area confirmed ready for use.
Where works cannot be separated or essential services and support spaces cannot remain available, we recommend temporarily vacating the relevant area. Night work alone does not resolve every phasing constraint.
We define the specification through room functions and performance requirements, not only the appearance of a visualisation. It provides a basis for pricing the same scope, comparing substitutions and checking the finished work.
Flooring and wall finishes are selected for footfall, cleaning and the needs of each zone. Entrance areas and kitchens have different requirements from workstations. The design also defines the substrate and installation method.
We consider meeting room and office acoustics across the complete enclosure: partitions, doors, ceilings and service penetrations. Sound absorption within a room and sound insulation between rooms are separate tasks. Lighting is coordinated with the actual workstation layout.
Reception desks, kitchens and bespoke joinery require agreed dimensions, connection points and maintenance access. We distinguish equipment supplied by Ecoffices from client-supplied items, so installation and commissioning have a defined owner.
Material samples, construction details and technical data sheets provide the reference for deliveries. Each substitution is checked for performance, installation requirements and compliance with the design.
Office refurbishment cost depends primarily on the extent of alterations, the condition of the services and the specification. Strip-out, logistics and phasing also matter. The figures below are indicative references for a base scope, not a complete refurbishment price for every office.
940PLN/m² net
Renewal of finishes while retaining the existing room layout and principal infrastructure.
1 480PLN/m² net
Replacement finishes with more extensive work to ceilings, floors and electrical installations.
2 760PLN/m² net
Higher-specification materials, a revised ceiling and lighting layout and more extensive electrical works.
Net figures from the Ecoffices budgeting model, in PLN. Design, equipment, additional services and phasing arrangements must be defined separately in the quotation. A binding estimate follows the documentation, quantities and delivery conditions, not floor area multiplied by a rate.
Construction, services and finishes with stated quantities and performance. Two quotations can only be compared once their scope and specification have been checked.
Design, strip-out, transport, protection, waste management, service providers and commissioning. Omitting these understates the budget even when material prices appear comparable.
Equipment, client responsibilities and work dependent on technical surveys. For unverified conditions, we state the assumptions and valuation method rather than burying them in a general item.
We develop the office refurbishment design alongside budget and construction assumptions. One team coordinates documentation, procurement and trades on site. The client approves solutions and changes at defined stages rather than resolving them separately with each subcontractor.
We assess the space, available documentation and business requirements. We check technical conditions and building rules, identifying the surveys needed before design, including any measurements or opening-up.
Output: Agreed brief, existing conditions and issues to verify.
We develop space planning, architectural solutions and the required service designs. These are coordinated with the materials and equipment specification. We resolve clashes and prepare the documentation needed for pricing and construction.
Output: Approved documentation and installation specification.
We break the budget down by scope, identify exclusions and agree change procedures. We confirm deliveries, access, phasing and service-provider involvement. Conditions for starting work become part of the delivery plan.
Output: Quotation, programme and allocation of responsibilities.
We coordinate trades, deliveries and inspections of work that will be concealed. We check installation against the documentation. Changes arising from existing conditions or client decisions are presented with their cost and programme impact.
Output: Completed work, inspection records and approved changes.
We complete inspections, required tests and functional checks. We provide documentation for the completed work and agree the status of outstanding items. Readiness for occupation is confirmed with the client.
Output: Handover record, as-built documentation and warranty terms.
We programme the entire process: documentation, procurement, construction and bringing the office into use. Delivery depends on a sequence of related tasks. Adding trades cannot shorten a stage waiting for design approval, equipment delivery or an agreed shutdown.
Layouts and service designs need approval before procurement. A late change to meeting room numbers or kitchen position may require revisions to services, the estimate and the programme.
Doors, glazed partitions, equipment and bespoke joinery have their own lead times. Orders are linked to specification approval, measurements and readiness of the installation area.
Strip-out, services, pre-closure inspections, enclosures and finishes form an interdependent sequence. Phasing and restricted access hours must be included in the same plan.
We separate construction completion from handover of a ready space. The programme includes testing, furniture installation, IT preparation and client acceptance.
Timely design decisions, confirmed deliveries and access to the site are critical. The programme identifies client, contractor and service-provider tasks, together with the dates that allow the next stage to start.
We plan office refurbishment in Warsaw around the rules of the individual building. Documentation, material transport and work on shared systems need to be agreed before construction. Building management requirements are translated into the scope, budget and site arrangements.
We establish the documentation required for approval and the conditions for work on building systems. We identify tasks requiring authorised service providers and responsibility for recommissioning after alterations.
We agree lift access, transport routes, storage and waste removal. Limits on dimensions or delivery hours are considered before materials and equipment are ordered.
The programme covers permitted working hours, shutdowns and contractor access. With the client and building manager, we agree how disruption affecting occupants and neighbouring tenants will be communicated.
Examples of work areas, meeting spaces and places for calls. Materials, lighting and equipment are selected for room functions and the agreed specification for the office as a whole.
Handover checks compliance with the design, operation of services and readiness for occupation. Inspections also take place during construction, before subsequent layers conceal completed work. Approved solutions and contractual requirements provide the basis for acceptance.
We check the layout, materials, partitions and joinery against the design, including pre-closure inspection records and approved changes. The handover record distinguishes accepted work from items requiring corrective action.
We verify completed installations, required test results and operation of equipment within the scope. Commissioning is coordinated with the relevant service providers. We also check access to items that require adjustment and maintenance.
We provide as-built documentation for the completed trades, test records and equipment documents. The handover record identifies outstanding items, dates and responsibilities; warranty terms and reporting procedures follow the contract.
Construction completion, technical acceptance and staff reoccupation are separate programme milestones. Aligning them requires confirmation that rooms, services and equipment are ready.
These services can overlap. The main differences are the starting condition and investment objective. Refurbishing an existing office may include complete reconfiguration; it does not require the current layout or services to stay.
Comprehensive renewal and reconfiguration of an occupied or previously used space. The design combines construction, services and finishes, retaining elements that suit the intended solution.
The service described on this pageAdapting a space or selected systems to new functional and technical requirements. The focus is improved performance, for example building services, acoustics or the organisation of work areas.
Office modernisationComplete preparation of a space for a tenant, from an agreed starting condition to a ready office. It includes design, construction and a defined equipment scope, including changes of occupier in an existing space.
Office fit-outFor space taken over from another occupier, also see adaptation of a previously occupied office.
The key decisions concern design, scope boundaries, budget and construction conditions. These answers explain how a comprehensive delivery is organised.
Discuss your projectIt means delivering the agreed design through one contractor: coordinating construction and services, completing finishes and handing over the work. Furniture, joinery, IT and equipment are defined in the quotation. “Turnkey” does not replace a detailed specification.
Yes. The scope can include new rooms, glazed partitions, ceilings, floors and changes to ventilation, cooling, electrical installations and building-related systems. These solutions are coordinated in the design before construction begins.
Yes. The design defines scope, performance and installation requirements and provides the basis for pricing. Under Design & Build, we prepare the documentation and deliver the work. Service design requirements follow the planned alterations.
We review an existing design for completeness, coordination and consistency with site conditions. Construction from external documentation is considered under general contracting, after agreeing any necessary additions and design responsibilities.
This depends on separating work zones and maintaining essential services and support spaces. Before pricing, we agree phasing, internal moves and shutdowns. Where suitable conditions cannot be achieved, some or all of the space needs to be vacated temporarily.
No. Retention requires confirmation of condition, performance and compatibility with the new design. Technically functional equipment may not suit a room’s new use. Retention, relocation and replacement are considered separately for each system.
Initially, floor area, any available plan, photographs, the intended scope and completion date, and whether the office will remain occupied. A binding estimate follows site assessment and defined documentation. The client does not need to prepare a bill of quantities.
Once the design, deliveries, phasing and access arrangements are established. The programme includes preparation, construction, commissioning and handover. We distinguish construction completion from the date occupants can return.
We describe the change, its reason, the proposed solution and the effect on budget and programme. Additional work is submitted for client approval before execution. The contract defines how conditions discovered after strip-out are addressed.
The handover record, as-built documentation for the completed trades, required test results and documents for installed equipment. We confirm outstanding items, completion dates and warranty support arrangements.
Send the floor area, any available plan and a description of the intended changes. Include your target date and whether the company will remain on site during the work. We will establish the surveys, design and construction scope needed to prepare a budget and programme.
Tell us about the space, your team’s needs and your target date. You can attach a floor plan or concept as a starting point for discussing design and delivery.
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